Frequently Asked Questions

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What is an Indiana notary public?

A Indiana notary public is a person appointed by the Indiana Secretary of State to acknowledge and witness the signing of documents, and administer oaths and affirmations.

How much are the filing fees?

There are several transactions that have a filing fee. A fee of $11.22 will be charged for becoming a Notary and renewing a Notary commission. A fee of $6.12 will be charged for changing ones name, change of address (if you have moved to a different county) and printing a copy of your commission certificate. The following transactions are free: address change (within the same county), changing an email address, terminating your commission and reprinting your certificate with a transaction ID number.

How do I obtain my notary supplies?

The Secretary of State's office does not provide notary supplies. They can be purchased by bringing your commission certificate to a local office supply store.

How does a notary identify a signer?

A notary identifies a signer by carefully examining the identification presented by that person and comparing the signatures the person has made on the document with the signature on the identification. Proper "ID" should include a photograph and signature on a reliable identification card such as a driver's license. It also is considered sufficient identification if, under oath, a credible witness personally known by the notary identifies the person.

How do I report a change in my name or address while I am serving as a notary public?

A notary public must report the change to the Secretary of State through the online service.

Should I keep a log book of notarizations which I perform?

There is no statutory requirement in Indiana that a notary public keep a log book or journal. However, it is recommended that a notary public keep one for his or her own records and protection from liability.

What are the most common errors or omissions made by notaries public in notarizing documents?

The most common errors by notaries public in notarizing documents are:

1. Failing to attach the notary seal
2. neglecting to attach the notary public's date of expiration of appointment
3. failing to sign the notarized document
4. omitting names and dates from the acknowledgments, oaths and affirmations, etc.

What is the most serious error made by notaries in notarizing documents?

The most serious error made by notaries is failure to require the person to appear before the notary before notarizing the document. The person who signed the document must always appear in person. Failure to observe this requirement can result in criminal and civil liability and the loss of the notary's commission. IC 33-42-2-2

What should I do when I have a question about performing a notarial act?

Contact the Secretary of State's office for assistance or legal counsel for advice.

How do I renew my notary appointment?

There is no automatic reappointment in Indiana . A notary public must apply for appointment and follow the same procedures required for a new appointment. Application should be made sufficiently prior to expiration to ensure uninterrupted authority. The Secretary of State’s online portal will accept filings up to sixty (60) days prior to expiration.

How do I keep the same commission expiration date?.

Your notary commission will be active beginning the day you submit your online application and will be valid for one day less than 8 years. Time your renewal accordingly if you would like to keep the same commission expiration date and be sure your bond covers you for the duration of your commission.

What is a bond?

A bond is an insurance policy that can be purchased at most major insurance companies.

What is a Freehold and do I have to complete this section?

A Freehold is when a person other than the applicant puts forth the $5000 Bond in the form of real, unencumbered property they own. IC 33-42-2-1.